Page History

1. From any page, open Point to the Event menu and, in the list, click Event Management. The Event Management page opens.

2. Click Create New Event. The Select Event Template page opens.

3. Locate the template you want to use for this event and, on that row, and click Createin the first column. The Create New Event page opens.

4. Enter this information in the appropriate fields:.

   Field	Description
   TitleTitle	Name of this the event (required).
   Information	Additional details about the event (required)the event.
   Event End	Date and time the event is scheduled to end automatically. Alternatively, the event can be open-ended with no specified end date and time.

5. To enter more event details, click Show more settings. Additional fields appear.

6. Enter the requested information.

   Field	Description
   Street Address	Number and name of the street at which the event is located.
   City	Name of the city in which the event is located.
   State	Abbreviation for the state in which the event is located.
   Zip Code	United States Postal ZIP Code in which the event is located.
   County	State county or parish in which the event is located.
   Latitude/Longitude	Geographic coordinates where the event is located. To obtain the exact Latitude and Longitude, click Look up Address.
   Event Start	Start date and time for the event; the default is Immediately. You However, you can set a start date in the future (such as for example, for exercises and training sessions) (required).
   Event End	Interval at which the event will end automatically, the date/time the event is scheduled to end, or open-ended (not specified end) (required).

   To attach a file click Browse or Choose File. The browse window opens.
   Tip: You can attach

   .
   Attached File	Attaching a file to the event

   , which is then

   makes it available to

   any user

   associated

   with the event. You can upload the

   users. The following file types can be attached: PDF (.pdf), text (.txt), and web page (.html). Click Choose File. Your browser explore window opens. Locate and

   select

   click the file. Click Open

   . The window closes

   . The Create

   New

   Field	Description
   Event page shows the path and filename for the attachment.

   As appropriate, complete the appropriate fields:

   Display in event banner on view pages to announce the event (when selected) for which no resources have been identifiedDisplay to a user only those the user is associated (when selected)Specifies this is (when selected)End (when selected)

   Display in Event Banner?	When selected, the event will appear in the event banner at the top of every page. This option must be selected for events	that do not have resources.
   Private?	When selected, the user only sees information for	resources with which	they are associated.
   Drill?	When selected, identifies the event as a drill	.
   End Quietly?	When selected, allows you to end the event without sending notifications to participants and other interested parties	.

   Select the appropriate re-notification option:

   System does not automatically send . This is the default setting Starting

   Re-notify	Indicates whether
   Field	Description
   Disabled	follow-up notifications	are sent and if so, what time or how frequently they are sent. Disabled. No additional notifications will not be sent automatically. Every n hours	, starting (date) at (time)	System sends follow-up notifications at the interval you select (such as 1 hour, 10.5 hours) beginning at the date and time you specify.
   at specified times	System sends follow-up notifications at the times you specify. Click the add button to add more times to the list. Clear a time's check box to disable it.

7. Specify all or part of the address for the event, including the Street Address, City, State, Zip Code, and/or County.

8. For a more detailed description of the location, click View Map.

9. To obtain the exact Latitude and Longitude of the address information you entered, click Lookup Address.

10. If appropriate, click and drag the icon on the map to the location you want.

11. . At the specified interval, on the specified date and time, additional notifications will be sent automatically. At specified times. At the specified times, additional notifications will be sent automatically.

12. In the Resources to Participate in This Event area, select the check box for resources you want to include in this event. The event icon appears next to selected resources in Views.
    
    Note: All resources associated with the event template are displayed. Selected resources are requested to update their event status types, in addition to their daily status types. Selected resources do

    Click Save or specify resources for this event.

    By default, the Create New Event page shows every resource associated with the specific event template (if any). You can select resources that are to participate in this event (that is, those that are to report additional event status types).

    Selecting a resource indicates the resource will be asked to update event status types in addition to their specified daily status types. Furthermore, the event's icon displays next to the resource's name in Views. Selecting a resource here does not indicate who will receive notifications regarding this the event. Refer to to Set Up Template Notifications  for for more information.
    
    

13. Tip: Use the search feature in the Resources to Participate in This Event section to narrow the results that appear in the page and make it easier to identify the resources to be involved.

    To indicate individual resources, select the check box in the first column for each resource. To include all resources in your current list, select the check box in the header (next to the Resource Name column header). When you are done searching for and selecting resources, click 

    Click Save.

Anchor

CreateAdHoc

CreateAdHoc

To create

an ad hoc event

1. Point to From any page, open the Event menu and, in the list, click Event Management. The Event Management page opens.
2. Click Create New Multi-Region Ad Hoc Event. The Create Multi-Region Ad Hoc Event page opens.
3. Enter information in the appropriate fields:

   Field	Description
   Title	Title of this event (required).
   Information	Additional details about the event (required).
   Event Start	Start date and time for the event; the default is Immediately. You can set a start date in the future (such as for exercises and training sessions) (required).
   Event End	Interval at which the event will end automatically, the date/time the event is scheduled to end, or open-ended (not specified end) (required).

4. To attach a file click Browse or Choose File. The browse window opens.
   Tip: You can attach a file to the event, which is then available to any user associated with the event. You can upload the following file types: PDF (.pdf), text (.txt), and web page (.html).
5. Locate and select the file.

6. Click Open. The window closes. The Create New Event page shows the path and filename for the attachment.

7. Complete the appropriate fields:

   Field	Description
   Display in Event Banner?	Display in event banner on view pages to announce the event (when selected). This option must be selected for events for which no resources have been identified.
   Private?	Display to a user information for only those resources with which the user is associated (when selected).
   Drill?	Specifies this is a drill (when selected).
   End Quietly?	End event without sending notifications to participants and other interested parties (when selected).

8. Select the appropriate re-notification option:

   Field	Description
   Disabled	System does not automatically send follow-up notifications. This is the default setting.
   Every n hours Starting (date) at (time)	System sends follow-up notifications at the interval you select (such as 1 hour, 10.5 hours) beginning at the date and time you specify.
   at specified times	System sends follow-up notifications at the times you specify. Click the add button to add more times to the list. Clear a time's check box to disable it.

9. Specify all or part of the address for the event, including the Street Address, City, State, Zip Code, and/or County.
   

10. For a more detailed description of the location, click View Map.

11. To obtain the exact Latitude and Longitude of the address information you entered, click Lookup Address.

12. If the event should include all resources from participating regions, select Include all resources. Otherwise, clear it.

13. For each region participating in the event, select the appropriate template.

14. Click Next. The confirmation page opens, or a page opens for every region you selected.

15. In each region page, select specific resources and click Next. The confirmation page opens.
    Tip: Use the search feature in the Resources to Participate in This Event section to narrow the results that appear in the page and make it easier to identify the resources to be involved.

Review all information and, if you want to proceed, click Yes.

16. the requested information (see the procedure Create an Event above for field descriptions).
17. Click Next. The Select Resources page opens.
18. Locate and select the check box for resources you want to include in this event. The event icon will appear next to selected resources in Views.
    
    Note: All resources associated with the event template are displayed. The resources you select will receive a request to update their event status types (in addition to their daily status types); however, selected resources will not necessarily receive event notifications regarding the event. Refer to Set Up Template Notifications for more information.
    
    
19. Click Next. The Select Status Types page opens.
20. Locate and select the check box for status types (associated with the selected resources) that you want to monitor.
21. Click Next. The Ad Hoc Event Confirmation page opens.
22. Review the information you entered and when you are ready to create the event, click Yes.

Anchor
CreateMultiRegion CreateMultiRegion

To create a multi-region event

Note: Creating a multi-region event may take

several minutes to complete.

1. From any page, open Point to the Event menu and, in the list, click Event Management. The Event Management page opens.

2. Click Create Ad Hoc New Multi-Region Event. The Create Ad Hoc Multi-Region Event page opens.

3. Enter information in the appropriate fields:

   Field

   Description

   Title for this ad hoc event

   Title of this event (required).

   Information for this ad hoc event

   Additional details about the event (required).

   Event Start

   Start date and time for the event; the default is Immediately.

   You can set a start date in the future (such as for exercises and training sessions) (required).

   Event End

   Interval at which the event will end automatically, the date/time the event is scheduled to end, or open-ended (not specified end) (required).

4. To attach a file click Browse or Choose File. The browse window opens.
   Tip: You can attach a file to the event, which is then available to any user associated with the event. You can upload the following file types: PDF (.pdf), text (.txt), and web page (.html).

5. Locate and select the file.

6. Click Open. The window closes. The Create New Event page shows the path and filename for the attachment.

As appropriate, complete the appropriate fields:

Field

Description

Display in Event Banner?

Display in event banner on view pages to announce the event (when selected). This option must be selected for events for which no resources have been identified.

Private?

Display to a user information for only those resources with which the user is associated (when selected).

Drill?

Specifies this is a drill (when selected).

End Quietly?

End event without sending notifications to participants and other interested parties (when selected).

Select the appropriate re-notification option:

Field

Description

Disabled

System does not automatically send follow-up notifications. This is the default setting.

Every n hours Starting (date) at (time)

System sends follow-up notifications at the interval you select (such as 1 hour, 10.5 hours) beginning at the date and time you specify.

at specified times

System sends follow-up notifications at the times you specify.

Click the add button to add more times to the list.

Clear a time's check box to disable it.

7. the requested information (see the procedure Create an Event above for field descriptions).
8. Click Next. The Select Resources page opens.

9. In the Resources to Participate in This Event area, take one of these actions.

   If you want to...	Then...
   Include all resources from all participating regions,	Select the Include all resources check box.
   Only include some resources from certain regions,	Clear the Include all resources check box and for each region, select the appropriate template. Click Next. A page opens for every region you selected. On each region page, select specific resources and click Next. The confirmation page opens. Tip: Use the filter and search options to reduce the number of resources

10. For a more detailed description of the location, click View Map.Specify all or part of the address for the event, including the Street Address, City, State, Zip Code, and/or County.

11. To obtain the exact Latitude and Longitude of the address information you entered, click Lookup Address.

12. If appropriate, click and drag the icon on the map to the location you want.

13. Click Next.

    The Select Resources page shows every resource that you are authorized to include as participants in this event (that is, those that are to report additional event status types).

    Selecting a resource indicates the resource will be asked to update event status types in addition to their specified daily status types. Furthermore, the event's icon displays next to the resource's name in Views. Selecting a resource means that those associated with the resource who have signed up to receive ad hoc event notifications are notified of the event.

    Tip: Use the search feature in the Resources to Participate in This Event section to narrow the results that appear in the page

    and make it easier to identify the appropriate resources

    to be involved.

14. To indicate individual resources, select the check box in the first column for each resource. To include all resources in your current list, select the check box in the Resource column header. When you are done searching for and selecting resources, click Next. The Select Status Types page shows the relevant status types for the resources you selected in the previous page.

15. To indicate individual types, select the check box in the first column for each status type. To include all status types in your current list, select the check box in the Status Type column header. When you are done, click Next. The Ad Hoc Event Confirmation page opens, showing high-level details.

16. .

17. Click Next. The Select Status Types page opens.
18. Locate and select the check box for status types (associated with the selected resources) that you want to monitor.
19. Click Next. The Multi-Region Event Confirmation page opens.
20. Review the information you entered and when you are ready to create the event, click YesFrom here, you can use the Previous button to return to setup pages to make changes, or click Yes to confirm creation of the ad hoc event.